Notion changed my life: The best Productivity tool!

I’m going to be completely honest with you all! Around five months ago, I was utterly swamped and felt super unorganised. My life was very unbalanced, and it made me extremely unhappy. I felt like I was always running a race and had so much to do.

I was all over the place, and a lot of it boils down to the fact that I had notes everywhere! I had written notes on my phone, Filofax, Google docs, Evernote and a lot of different applications. I never sat down and fixed this mess I created.

Not only that but my health, water intake, relationships and eating healthy etc.โ€ฆ were not in a good place either.

I knew I needed to change, I used to be more organised, and I found myself being annoyed with myself and comparing me to my old self.

I was trying to find the best way to organise myself and I found NotionWhich completely transformed my life.

What is wrong with all the other tools?

I’ve been trying out different productivity tools/ techniques for the past few years. I used to bullet journal and became obsessed with making it look neat! I am a little bit of a perfectionist and I hated having messy pages. I then bought a Filofax which did solve that problem as it allowed me to remove pages! But it still wasn’t right…

Another application that I love is notability as it is excellent for writing down notes on my iPad and easy to sync to my laptop.. but for an all-in-one planner, it wasn’t great.

Evernote is ok, but it lacked a lot of features others had. I love Trello, but it is very limited!

Notion, however, solved all my problems. It checks all the boxes and it’s so easy and straightforward to navigate. 

Notion for myself?

I was already using Notion for WWCode and thought it was great! If you’re interested, check out one of my previous blog posts about Notion for community task management –

So I began to think “why not use it to project manage myself?” ๐Ÿ™ˆ After watching a few Youtube videos from Thomas Frank and Muchelleb and seeing how they used Notion, I was convinced that this could 100% be the best tool for me!

Notion has completely changed my life, I’m in control, and I love it. I’ve been using it for 2-3 months now, and it’s ultimately life-changing.

I haven’t looked back at my poor Filofax I once loved…(sorry Ryan)!

What is notion?

Notion is essentially an all-in-one workspace where users can plan, collaborate, get organised. It allows users to do many things like take notes, add tasks, wikis, project manage and more.

If you have ever been interested in finding a digital tool for organisation, todo lists, note-taking then this is the tool for you!

I don’t know about you, but when I have a paper diary or journal, I always have to remember to bring it everywhere with me, and I find it a hassle.

The great thing about Notion is that it works on iOS, Android, Mac and Windows! Which means I can use it on my phone and iPad as well as my laptop.

It’s straightforward to use! The pretty neat thing about Notion us that it uses simple markdown!

What can you do with Notion?

You can do so much!

  • You can embed other applications such as Google Drive, Twitter, Figma, PDF, GitHub and many more!
  • Add code snippets – it’s useful for developers! And you can choose your programming language of choice.
  • You can use Kanban boards, tables, calendars, galleries and lists etc.. and create different views. Below is an example of a few of my favourite views!
  • Each card on a Kanban board has as many properties or nest elements as you want.
  • Notion provides many fantastic templates to spark some inspiration!
  • You can design it whatever way you wish!

What should you use Notion for?

You can use it for absolutely anything and be as creative as you want with it.

You can use it for anything! Like cooking recipes, personal projects, blog post ideas, todo lists, goals tracker, my journal and more!

How I use Notion

In the next part of this blog post, I will take you through my personal layout and how I use Notion.

First, I started with creating myself a life wiki and career wiki so I can use two separate workspaces for my personal life and work.

Here is a sneak peek of my Life Wiki ๐Ÿ‘‡

I love how you can design it whatever way you wish. Emojis, beautify everything ๐Ÿ˜‰ This wiki links to all my different pages throughout Notion.

My favourite thing about Notion is that you can use emojis to your heart’s content!

I store everything in Notion like my cooking recipes, blog post ideas, todo lists, goals tracker, my journal and more! It makes me so happy that everything is there.

Life Dashboard

I created a Life Dashboard which I use everyday. It summarises my main goals, and goals for that week, my habits, my TODO list, actions and projects. This was inspired by MuchelleB! I love how you can see all the important stuff in one page.

Habit Tracking

My habit tracking page tracks all my current habits that I am working on to bring into my daily life.

It shows a great visualisation of how I am doing to help make that habit stick. It’s really motivating to see your habits and it helps you not to break a streak!

It’s also very satisfying to record your success.

I’ve been obsessed with habits ever since reading Atomic Habits by James Clear. James states that “it takes time for the desired results to appear. And while you are waiting for the long-term rewards of your efforts to accumulate, you need a reason to stick with it in the short-term. You need some immediate feedback that shows you are on the right path.” 

And this is where a habit tracker can help.

Recipe Book

My recipe book helps me keep track of my recipes and to also to come up with meal ideas! 

On a Sunday, I usually do my shopping for the week, and I typically struggle coming up with meal ideas for the week.

I have categorised the meals from chicken, meat, fish etc… it helps me balance out my meals for the week.

Daily Log Journal

I used to journal on paper every night, but now I do it digitally on Notion, I find that its alot easier to keep up with as I can add an entry on any device.

I created a beautiful visual daily log with a photo of the day, where I track things like my fitness, steps, what made me happy, grateful for and what I learned.


I often read books and forget about them a few months later and what I learned from them.

I decided to create a gallery that shows the books I have read. 

Since making this board, I have read three books (Halfway through Deep Work and Clean Code).

I keep key notes from each of these books and my main takeaways so I can always look back on them and remind myself what they taught me.

Career Wiki

Career wiki is similar to life wiki only its solely on my career only. I keep work notes, career goals, course notes, guides and processes, any valuable things I learn goes straight in here!

Is Notion it free?

You can use the free tier that notion offers and it has great storage! I ran out of it and paid for a monthly subscription. I use alot of space! ๐Ÿคฃ

Have I convinced you yet?

So as you can tell, I’m a massive fan of Notion. Try it out and see what you think and let me know, I would love to see how you use Notion!

Sapphire xoxo

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